Record Keeping

Accurate record keeping is an essential part of successful CLG grant administration. It will illustrate the progress of your project and facilitate the CLG grant program's required reporting. All financial project records are to be kept in accordance with applicable OMB Circulars A-102 or A-122 and A-110 or A-133, and are subject to disclosure under the Freedom of Information Act, as limited by Section 304 of the National Historic Preservation Act.

Time Sheet
The donation of staff time or volunteer hours must be documented with time sheets indicating the date, hours worked and tasks performed. If you already use time sheets, record the CLG grant as a separate line item for tracking purposes. All time sheets must be signed by the person recording the time and co-signed by the project coordinator. Grantees may work on more than one grant during the project period. Time sheets need to differentiate time spent on separate projects by identifying project numbers or titles. Time and expenses can only be recorded as matching funds for one project. Click here for sample time sheet.

Project Expenses/Cash Outlays
Invoices and proof of payment documentation must be submitted with the final project report. The CLG grant is a reimbursement grant, paying up to 60% of allowable and documented expenses up to the award amount. Under special circumstances, partial payment of the CLG grant may be permitted. Contact the OHPO grant manager to discuss.