ARCHIVES/
LIBRARY

STATE ARCHIVES

LOCAL
GOVERNMENT
RECORDS

LGR ELECTRONIC RECORDS STATEMENT

LGR FORMS

LGR FAQs

LGR LINKS

LGR PUBLICATIONS and GUIDELINES

LGR WEB BASED
TRAINING

LGR WORKSHOPS

OHIO NETWORK OF
AMERICAN HISTORY
RESEARCH CENTERS

OHIO REVISED CODE

Local Government Records Program: Form Hints

---

Application for One-Time Disposal (RC-1)

• Sign Forms
  • Responsible Official
  • Records Commission Chair
• Include address and contact information at top of form
• Use inclusive dates after each record series title
  

Schedule of Records Retention and Disposition (RC-2)

• Sign Forms
  • Responsible Official
  • Records Commission Chair
• Do not include dates of the records series
• Include address and contact information at top of form
• Schedule email according to content
  • Guidelines for Managing Electronic Mail
• Proper Usage of "No RC-3 Required"
  

Certificate of Records Disposal (RC-3)

• Responsible Official must sign forms
• Include a contact phone number so that we may notify you if there are records that OHS would like to preserve
• The Records Commission Approval date is that which is listed on the RC-1 or RC-2 containing those records. It is not the date that the RC-3 was approved.
• If the records are being transferred to another media, list that in the appropriate column
• Mail AT LEAST 15 working days prior to the scheduled destruction date.
  

Inventory Forms

Inventory forms are a tool to assist you in getting your records under control. They are NOT required