Local Government Records Program: Form Hints

Application for One-Time Disposal (RC-1)

• Sign Forms
  • Responsible Official
  • Records Commission Chair
• Include address and contact information at top of form.
• Use inclusive dates after each record series title.
  

Schedule of Records Retention and Disposition (RC-2)

• Sign Forms
  • Responsible Official
  • Records Commission Chair
• Do not include dates of the records series.
• Include address and contact information at top of form.
• Schedule email according to content.
  • Guidelines for Managing Electronic Mail
• Proper Usage of "No RC-3 Required"
  

Certificate of Records Disposal (RC-3)

• Responsible Official must sign forms.
• Include a contact phone number so that we may notify you if there are records that OHS would like to preserve.
• The Records Commission Approval date is that which is listed on the RC-2 containing those records. It is not the date that the RC-3 was approved.
• Remember an RC-3 only needs to be used for records series marked as needing review by OHS-LGRP on an RC-2 approved by your records commission after September 29, 2011. If you have an older RC-2, please send in an RC-3 for all records series on your RC-2.
• If the records are being transferred to another media, list that in the appropriate column.
• Mail at least 15 business days prior to the scheduled destruction date.
  

Inventory Forms

Inventory forms are a tool to assist you in getting your records under control. They are NOT required.

Thank you for your interest in the Ohio Historical Society!