During this time period, the Board met for
one regular meeting on 16 February and held
a two-day workshop the 14th and 15th of June.
Although some members await re-appointment,
the Board maintained its current roster throughout
the reporting period (please see attached
Board Roster).
Revision of The Ohio 2003 Plan
At the February meeting, the Board continued
with its discussion of planned revision to
the current plan, The Ohio 2003 Plan.
The Board had earlier approved of a Revision
Subcommittee made up of Roland Baumann, Barbara
Floyd and Raimund Goerler. Floyd reported
on the subcommittee's draft schedule for a
two-day retreat. It was agreed that that the
retreat should run from late afternoon to
noon the next day and be held in Columbus.
Candidates for a retreat facilitator and possible
guests were discussed. The subcommittee agreed
to decide on the final format and distribute
it to the Board. A review of The Ohio 2003
Plan followed. The plan was adopted in
March of 1995 and anticipated the Bicentennial
of Ohio Statehood. The review revealed that
many of the goals and objectives called for
in The Ohio 2003 Plan were implemented
in part or full, or provided the thrust to
initiate a program. A few examples of successful
implementation from the plan include Joint
Electronic Records Repository Initiative (JERRI)(1),
Fight for the Colors, The Ohio Memory Project
(2), Archives Week (3),
and Access Through Automation (4).
However, the review also highlighted those
portions of the plan that were not implemented.
The Board discussed reviewing these portions
at the retreat as a possible foundation for
the plan revisions.
The subcommittee continued work on the proposed
retreat in the months after the meeting. The
14th and 15th of June were chosen for the
dates, and the new State Library of Ohio facility
was picked for the meeting location. The subcommittee
arranged to have J.D. Britton, Head, Local
History Office of OHS, serve as facilitator,
and asked Dick Cameron, Director of State
Programs, NHPRC, and Sandra Sageser Clark,
Director of the Michigan Historical Center,
attend the retreat as guests.
The June retreat opened as planned with Dick
Cameron, Gary Ness and George Parkinson making
introductory remarks. Britton discussed the
SWOT (Strengths, Weaknesses, Opportunities
and Threats) plan that the Board would use
to guide them through the planning process.
The Board worked on identifying strategic
issues, examining the possible strengths and
opportunities, weaknesses and threats for
OHRAB and providing many examples of each.
The board members then rated each example
in importance. These ratings would provide
the subcommittee with a blueprint for creating
five essential strategic goals. The subcommittee
met that night to prepare the goals for the
next day.
The following morning, Britton picked up
the process by presenting the results, distilled
into five goals, of the previous day's findings.
A discussion on the process of turning the
strategic issues into goals followed. Divided
into two breakout sessions, the Board came
up with objectives to reach for each of the
five goals. Upon reconvening, the Board consolidated
the objectives under their respective goals,
thus creating a frame upon which the new plan
could be built. The Board agreed that the
subcommittee would continue working on the
plan, with input from the full board.
During closing remarks, Laurie Gemmill, Project
Manager for Ohio Memory, and Judy Walker,
Assistant State Archivist, spoke on their
views of the planning process. Dick Cameron
and Sandra Clark also spoke briefly, using
their out-of-state and national perspectives
to give the Board some outside views of the
planning process as well as the issues facing
OHRAB and other state historical records boards
(Please refer to the attached Retreat Agenda
and other documents).
Ohio Memory Project
Envisioned as a celebration of state history
and a virtual repository of digitized archival
records scattered throughout the state, the
Ohio Memory Project was originally a proposal
made by OHRAB(5) in
1997.
The Ohio Memory online scrapbook will bring
together historical materials from archives,
museums, libraries, and historical societies
around the state to create a large collection
of primary source material. Acting as a single
point of access to historical materials of
multiple types from a variety of institutions,
the site will highlight connections between
collections, providing more comprehensive
coverage of the state's history than any single
institution could. The scrapbook will identify
hidden treasures that are currently inaccessible,
raise awareness of state and local history,
encourage teaching and study of Ohio history
using primary sources, and promote academic
scholarship and publishing. Long after the
celebrations in 2003, the scrapbook will remain
as a lasting legacy of Ohio's bicentennial:
all in accordance with goals established by
The Ohio 2003 Plan (6).
At the February meeting, the Board received
a list of recent submissions to the Ohio
Memory Project and heard that the team
was working with Ohio Link on the online scrapbook
interface. Among the possible ideas for the
interface is My Scrapbook, which will
allow the user to "save" items so
that they can access them quickly. The Ohio
Memory staff conducted workshops designed
to encourage a wide variety of submissions
from local librarians, archivists and curators.
The workshops offered four sessions:
1). How to Decide What to Submit,
2). How to Submit Materials,
3). An Overview of the Process,
4). A Demonstration of the Online Scrapbook.
Five workshops were held in the spring. The
locations were Cincinnati, Marietta, Columbus,
Kent and Fremont.
Joint Electronic Records Repository Initiative
At the February meeting, Charles Arp brought
the board up to date on the JERRI project
that, if implemented, will establish a semi-custodial
repository for State of Ohio archival records.
Although JERRI was not included in the Governor's
budget, meetings are planned with members
of the Ohio Legislature to lobby for the project
and the project partners remain hopeful.
Arp handed out a JERRI position sheet that
is used in meetings with members of the Legislature.
Board members commented on its simplicity
and effectiveness.
A current report from Arp on JERRI follows:
The State of Ohio did not fund the Joint
Electronic Records Repository Initiative (JERRI).
This means that Ohio will not be able to receive
the funding that NHPRC offered us when proposal
"Best Practices for a Semi-Custodial
Electronic Records Repository #R4375-OH"
was authorized for funding by the Commission
as NHPRC funding was contingent upon receiving
JERRI funding from the State of Ohio. We were
and are very pleased that the Commission thought
highly enough of the JERRI concept and OHS
to authorize contingent funding of #R4375-OH
even though we cannot take advantage of that
opportunity.
The State Archives will continue to work
on implementing the JERRI model and our commitment
to working on electronic record issues continues.
OHS and the Ohio SuperComputer are working
to convince Ohio's courts on the wisdom of
implementing JERRI for court records. The
electronic publication portion of JERRI, the
Electronic Publications Pilot Project (EP3)
has also been asked by OCLC to participate
in their digital vault project. Given these
developments and the JERRI partner's institutional
commitment the JERRI coalition will continue
despite Ohio's budget difficulties.
The next Board meeting is scheduled for August.
Respectfully submitted,
George Parkinson
Ohio Historical Records
Advisory Board
Roster
Gary C. Ness, State Coordinator
Director
Ohio Historical Society
1982 Velma Avenue
Columbus, OH 43211-2497
Phone: (614) 297-2350
Fax: (614) 297-2352
Email: gness@ohiohistory.org
Term: 21 August 2000 - 31 March 2004
George Parkinson, Deputy State Coordinator
Archives/Library Division Chief
Ohio Historical Society
1982 Velma Avenue
Columbus, OH 43211-2497
Phone: (614) 297-2500
Fax: (614) 297-2546
Email: gparkinson@ohiohistory.org
Term: 21 August 2000 - 31 March 2004
Roland Baumann
Archivist, Oberlin College
College Archives
420 Mudd Center
Oberlin, OH 44074-0175
Phone: (440) 775-8014
Fax: (440) 775-8016
Email: roland_baumann@qmgate.cc.oberlin.edu
Term: 21 August 2000 - 31 March 2002
Keith Corman
Hamilton County Court Bailiff
4474 Woodtrail Lane
Cincinnati, OH 45251
Phone: (513) 852-8018 (w)
923-1119 (h)
Fax: (513) 852-8030
Term: 21 August 2000 - 31 March 2003
Barbara Floyd
University Archivist
Ward M. Canaday Center
University of Toledo
Toledo, OH 43606
Phone: (419) 530-2170
Fax: (419) 530-2726
Email: lbr0008@uoft01.utoledo.edu
Term: 15 April 1998 - 31 March 2001
Raimund Goerler
University Archivist/ Acting Assistant Director
of OSU Libraries
The Ohio State University
2700 Kenny Road
Columbus, OH 43210
Phone: (614) 292-2409
Fax: (614) 688-4150
Email: goerler.l@osu.edu
Term: 21 August 2000 - March 31 2002
Ronald Koetters
CEO, Monarch Construction Company
28 Weebetook Lane
Cincinnati, OH 45208
Phone: (513) 871-1506
Fax: (513) 871-8504
Office: (513) 351-6644
Term: 21 August 2000 - 31 March 2001
Michael Lucas
State Librarian
State Library of Ohio
274 East First Avenue
Columbus, OH 43201
Phone: (614) 644-7061
Fax: (614) 466-3584
Email: mlucas@sloma.state.oh.us
Term: 21 August 2000 - 31 March 2003
Julie McMaster
Archivist
The Toledo Museum of Art
P.O. Box 1013
Toledo, OH 43697
Phone: 419-255-8000, ext. 206
Fax: 419-255-5638
Email: jmcmast@toledomuseum.org
Term: 21 August 2000 - 31 March 2002
James Oda
Director
Piqua Historical Society
Flesh Public Library
124 West Greene Street
Piqua, OH 45356
Phone: (937) 773-6754
Fax: (937) 773-5981
Email: odaja@oplin.lib.oh.us
Term: 15 April 1998 - 31 March 2001
Carol Tomer
Archivist / P-22
Cleveland Clinic Foundation
9500 Euclid Avenue
Cleveland, OH 44195
Phone: (216) 444-2929
Fax: (216) 445-6868
Email: tomerc@ccsmtp.ccf.org
Term: 8 September 1997 - 31 March 2000
David R. Larson
Ex-Officio Member
State Records Administrator
Ohio Dept. of Administrative Services
General Services Administration
Office of Direct Services
4200 Surface Road
Columbus, OH 43228-1395
Phone: (614) 466-3064
Fax: (614) 752-9299
(1)
Goal B, Level-Two Objective: "To work
with interested parties to ensure the preservation
of electronic records."
(2)
Goal B, Level-One Objective: "To encourage
projects which document the formation and
development of the state, and other historical
subjects of both statewide and national significance."
(3)
Goal A, Level-Three Objective: "To collaborate
with SOA and others to assess statewide needs
and expand upon continuing education programs
to ensure development of skills needed by
the staff of Ohio repositories to effectively
preserve modern records."
(4)
Goal C, Level-One Objective: "Through
OhioLINK or similar online networks, improve
access to historical records in Ohio."
(5) In December
of 1997, under Grant #98-021, a sub-committee
reported to the board on a re-grant proposal
called "The Bicentennial Scrapbook"
which called for the creation of an on-line
digital image library.
(6) Goal A:
"To assure the preservation of Ohio's
documentary heritage through collaborative
efforts." Level-Two Objective, section
b.5): "2003-Celebrating Two Hundred Years
of Statehood. Commemorate
