During the reporting period the board met
twice, reviewed two grant proposals, distributed
and discussed The Ohio 2003 Draft Plan
at two professional meetings, and made final
editorial changes to the draft plan, now called
The Ohio 2003 Plan. New board members
Michael Lucas, James Oda, and Carol Tomer
officially began their terms on 24 August
1994 and board member Dennis Harrison began
another three year term on the same date.
At its meeting on 28 September 1994 held
at the Cincinnati Historical Society, the
board divided into subcommittees to develop
schedules for each goal of the draft plan.
When it met on 1 December 1994, the board
adopted a resolution proposed in support of
Archives Week for Gary Ness and George Parkinson
to carry to the Council of State Historical
Records Coordinators' Meeting in January 1995.
The board also suggested revisions to the
draft plan, which now included methods of
implementation for each goal, and approved
it as revised. The word draft was dropped
from the title.
The board reviewed two grant proposals submitted
against the 1 October 1994 deadline, "Preservation,
Arrangement and Description of the Photographic
Collection in the Garil National Archives"
and "Archives and Records Management
Program at the Toledo Museum of Art."
The Academic Library Association of Ohio
(ALAO) and the Ohio Association of Historical
Societies and Museums (OAHSM) provided two
forums for sharing the board's draft plan
with its potential beneficiaries. Both groups
met on 4 November 1994. Staff member Elizabeth
Nelson attended the ALAO meeting and distributed
copies of the plan, and George Parkinson and
Barbara Floyd presented a session on the plan
at the OAHSM meeting. The session made the
board members more aware of the needs of small
historical organizations.
The board and the project staff made two
significant changes to the plan to accord
higher priority to electronic records and
preservation issues. One objective (B2) now
relates specifically to electronic records
issues, and another objective (C2) calls for
the board to implement the action agenda To
Outwit Time, the product of a grant from
the National Endowment for the Humanities.
To Outwit Time suggests that Ohio would
benefit from a statewide preservation office
that would serve all repositories in the state
by raising awareness of preservation issues,
providing information, and initiating cooperative
projects. Although the original plan of work
calls for the plan to distributed throughout
Ohio on Statehood Day, 3 March 1995. The board
accelerated the pace of project activities
both to coordinate with the concurrent NEH
planning effort and to be ready in early 1995
when the state's bicentennial commission is
appointed and begins to plan for Ohio's bicentennial
celebration in 2003.
Project expenditures in the first year of
the grant period were $3,837 less than anticipated.
Although printing costs not included in the
budget added $1,847 to expenditures, travel
and meeting costs were lower than budgeted
by $4,821 and services costs were $863 less
than budgeted.
At the halfway point of the grant period,
the board has accomplished the goals set forth
in its application. It has shared the strategic
plan with interested groups, revised it and
added an implementation schedule. During the
second year of the grant period, the board
will publish and begin to implement The
Ohio 2003 Plan and To Outwit Time.
