Minutes
Ohio
Historical Records Advisory Board Meeting
6
August 1999
Campus
Martius Museum
Marietta
Board
members present:
Roland Baumann, Jonathan Dembo, Barbara Floyd, Michael Lucas,
James Oda, George Parkinson
Board
members not present: Gary Ness, Alice Cornell, Keith Corman,
Carol Tomer
Staff
present: Charles Arp, Matthew Benz
Guests
present:
George Bain, John Briley
Deputy
State Coordinator George Parkinson called the meeting to order
at 10:05 a.m. and welcomed the board.
Following
introductions, Campus Martius Site Manager John Briley provided
a brief history of Marietta and the Campus Martius and the River
Museums.
George
Bain, Head of Special Collections and Archives at Ohio University,
described plans for Archives Week, 17-23 October 1999, in Ohio.
Its theme of education will be captured in a poster, a preliminary
draft of which he showed he board. He suggested an expansion of
Archives Week along the lines of programs in other states. As
an example, it was mentioned that Utah’s SHRAB sponsors a meeting
around Archives Week of groups that are interested in that year's
theme. In Arizona there are "history festivals" in smaller communities.
As the board continued discussion on how to broaden the appeal
of Archives Week, it was suggested that the poster and other archives
week materials could be distributed statewide on a floppy discs.
Such materials could also be available through a web-site. With
the same purpose in mind, a brief video was also proposed, for
distribution to local cable access channels and public television
stations. Other suggestions included the creation of a modest
electronic exhibit, which could include full text documents and
historical records related to the theme.
Board
Members related news from their institutions and regions. As part
of a successful series on "looking back through the 20th
Century in Montgomery County", James Oda reported, the Dayton
Daily News prints photographs from the National Cash Register
Archives or the Montgomery County Archives. Each picture is available
through the Dayton Daily News web-site as well. Roland
Baumann mentioned a successful effort to raise funds for restoration
of two historical portraits and indicated interest in applying
for an NHPRC grant to provide access to the papers of Roger W.
Sperry.
Mike
Lucas noted that the Statewide Resource Sharing Project is looking
into possible funding sources and plans for moving the State Library
are proceeding. Barbara Floyd reported on a recent Toledo Blade
article that underscored the importance of archives and special
collections at the University of Toledo. She spoke optimistically
of working with the new university president and a new dean of
libraries to strengthen the archival programs. Jonathan Dembo
reported on the budget situation of the Center, as well as the
demise of Queen City Heritage, the historical magazine
of the Center, which has seen a decline in readership since the
Historical Center and Museum have merged.
George
Parkinson briefed the board on the recent National Association
of Government Archives & Records Administrators (NAGARA) Conference
held in Columbus in July. With a total of 230 attendees from around
the country, the conference was a success, and Parkinson noted
the remarkable work of OHS staff in doing local arrangements.
The session on Government Information Locator Systems (GILS),
featured the Ohio GILS, and it received high marks from experts
in the development of these systems in other states. The Ohio
GILS is a critical component of the Ohio Electronic Records Program
and a priority of The Ohio 2003 Plan.
Over
lunch the board discussed and approved a plan for a possible conference
on Encoded Archival Description (EAD) to be held in the next year,
possibly in April to coincide with the Spring SOA meeting.
Following
lunch, Matthew Benz briefed the board on the recent OHRAB Support
Grant submitted to NHPRC. The grant asks for $13,458 from NHPRC
for two years. The minutes from the 19 March meeting were then
reviewed and adopted.
Charles
Arp described the National Forum on Archival Continuing Education
(NFACE) as sponsored by the Council of State Historical Records
Coordinators and funded by the NHPRC. It will develop an action
agenda for archival continuing education in the next decade and
improve the accessibility to information resources about best
practices in the care of historical records. Arp asked for the
board's endorsement on carrying out the project in Ohio. The board
discussed NFACE, and approved support of the project.
The
board then discussed The Ohio 2003 Plan. Baumann and Floyd
supported a proposed revision of the plan. The board agreed, and
Baumann and Floyd, along with Dembo, agreed to serve as a subcommittee
for that purpose. The subcommittee will make recommendations to
the board at its next meeting on how best to proceed.
Regarding
the Ohio Memory project, Parkinson reported that currently
there is no action or movement while the Bicentennial Commission
studies the proposal.
The
board closed the meeting by approving a Resolution of Thanks to
John Briley and the staff of Campus Martius for the assistance
and hospitality.
The
meeting was adjourned at 2:20 p.m.
Respectfully
submitted,
George Parkinson
Deputy Coordinator
