Ohio Historical Records Advisory Board
Minutes, 13 June 2003
Ohio Historical Center
Adena, Ohio

Board members present: Charlie Arp, Roland Baumann, John Fleming, Barbara Floyd, Raimund Goerler, Ronald Koetters, David Larson, Mike Lucas, Julie McMaster, Kermit Pike, Carol Tomer, and George Parkinson,.

Board members not present: Gary Ness, Jim Oda

Staff present: Katherine Goliver

George Parkinson called the meeting to order at 10:00 a.m., welcomed the board to the Adena State Memorial, the home of Thomas Worthington, recently restored as part of Ohio's two-hundredth anniversary of statehood. The board decided to alter the agenda to proceed with both grant items before lunch. The board then proceeded to adjourn into sub-committees.

Upon reconvening at 11:30 a.m., Kermit Pike moved to approve the minutes of the 21 February meeting. Barbara Floyd seconded the motion and it passed unanimously.

Charles Arp reported on the grant proposal, A Systematic Approach to Defining Public Electronic Records of Enduring Historical Value, first submitted to the National Science Foundation, where it was not funded. He reported that the Ohio Historical Society and its project partners believed that the grant should be submitted to the NHPRC. The board will evaluate this grant with Ohio Historical Society personnel and Raimund Goerler, who would serve on the advisory committee for the grant being recused. Deputy Coordinator George Parkinson stated that he would ask a board member, who is not involved with this grant to coordinate the review process.

A revised version of the grant proposal, 20th Century Cultural History: The Caniff, Saalfield and Wilson Collections, which had been reviewed by the board previously, was discussed. Raimund Goerler said that his role would be that of spokesperson for the grant proposal. He thanked the board, particularly George Parkinson, recommending improvements, described how the grant would facilitate access to three prominent Pop Culture collections, and noted that it was sent to Richard Cameron, whose suggestions will be incorporated. The board urged that a stronger case be made for how grant activities will benefit scholarship and teaching. Goerler related that Kent State had offered to forgo participation in order to reduce the amount of the request, providing a better match with the level of grant support that is available. This board saw this as a positive step.
Adena Site Manager Mary Anne Brown joined the board for lunch, after which she conducted a very informative tour of the Worthington home.
A discussion of various matters considered by the sub-committees ensued. Goerler reported that the Membership Sub-Committee found the proposed OHRAB logo acceptable, and the board agreed. Parkinson requested a careful review of the list of invitees for The Future of Our Past; Ohio's Historical Records at 200 Years/A Bicentennial Conference, planned for 26 September 2003. This board-sponsored activity will provide public input into formulation of The Ohio 2010 Plan. An estimate of administrative grant funds currently available for this event was distributed. John Fleming brought to the attention of the board the Health Insurance Portability and Accountability Act (HIPPA). Charles Arp, Kermit Pike and John Fleming agreed to draft a letter to the Attorney General addressing the board's concerns, with an electronic version of the letter being shared with the board. There was a discussion of a draft of the bylaws for the board, and it agreed that the topic would be taken up at a later meeting of the board.

Charles Arp moved to adjourn the meeting, there being no further business to discuss. Kermit Pike seconded the motion; it passed unanimously.

Next meeting will be the September 26th summit. The meeting was adjourned at 2:16 p.m.

Respectfully submitted,

George Parkinson

Deputy-Coordinator