Minutes
Ohio
Historical Records Advisory Board Meeting
6
April 2000
Ohio
Historical Society
Columbus
Board
members present:
Jonathan Dembo, Barbara Floyd, Michael Lucas, George Parkinson,
Carol Tomer
Board
members not present: Roland Baumann, Keith Corman, Alice Cornell,
Gary Ness, Jim Oda
Staff
present: Charles Arp, Matthew Benz, Laurie Gemmill, Elizabeth
Nelson, Judy Walker
Guests
present: George Bain-Archivist, Ohio University, Saul
Berman-OSU Super Computer Center, Dave Larson-DAS State Records
Administrator, Ann Newhall-NHPRC
Deputy
State Coordinator George Parkinson called the meeting to order
at 1:30 p.m. and welcomed the board.
Assistant
State Archivist Charles Arp gave a presentation on the Electronic
Records Program grant proposal that is being finalized for submitting
to the National Historical Publications and Records Commission
(NHPRC). The State Archives is working on this proposal in conjunction
with the Ohio State University Super Computer Center. NHPRC Executive
Director Ann Newhall and the board discussed the proposal and
various concerns with email retention and privacy issues.
Newhall
spoke on the board’s decision to revise The Ohio 2003 Plan
and addressed how it fit in with the overall issue of state planning.
Newhall agreed with the idea of a board retreat and suggested
that the board contact their counterparts in Delaware, who recently
held their own retreat. George Parkinson mentioned the possibility
of asking Roy Tryon of South Carolina’s board to serve as facilitator
during the retreat. Newhall urged the board to examine other state
plans before the retreat with the idea of adopting the plan which
best fits the needs of Ohio. A "roundtable" discussion of various
issues related to OHRAB and NHPRC continued between the board
and Newhall.
Elizabeth
Nelson updated the board on the standing of the Ohio Memory Project.
She reported that Laurie Gemmill has been named Project Manager,
and that they were preparing to hire staff in the coming months.
Symposia will be held in the fall to drum up public interest in
the project.
A
discussion on digitization issues followed.
George
Bain addressed the board on Archives Week. He reported that Archives
Week 1999 with a theme of "Celebrating Education" was very successful
with the distribution of 5000 posters and 6000 bookmarks. The
theme for the year 2000 will be "Museums in Ohio."
The
adoption of the minutes for the 12 November meeting was postponed
until the next meeting.
Jonathan
Dembo announced his resignation from the board effective the 30th
of June. Dembo has accepted a position at East Carolina University.
He will serve as the Head of the Special Collections Department,
Assistant Professor, Academic Library Services. The board accepted
the resignation and thanked Dembo for his service and commitment
to OHRAB and to Ohio Archives through the years. His dedication
will be sorely missed in Ohio, as will his presence on the board.
The
meeting was adjourned at 3:00 p.m.
Respectfully
submitted,
George
Parkinson
Deputy
Coordinator
