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Guidelines for Managing Web Site Content

The Ohio Electronic Records Committee has developed these guidelines to raise awareness of and provide and explain the currently available requirements, guidelines and best practices for managing and preserving web resources that meet the criteria for records as defined by the Ohio Revised Code.

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Table of Contents

1.0 Scope   HTML |  PDF

2.0 Intent and Purpose   HTML |  PDF

3.0 Introduction   HTML |  PDF

4.0 Definitions   HTML |  PDF

5.0 Legal requirements   HTML |  PDF

5.1 Legal requirements for records

5.2 Legal requirements for publications

6.0 Records Management for Web-based Records   

6.1 Best Practices for Scheduling Web-based Records   HTML |  PDF

6.2 Guidelines for Managing Web-based Records   HTML |  PDF

6.2.1 Static web sites

6.2.2 Static web sites with form-based interactivity

6.2.3 Web sites based on dynamic data access

6.2.4 Dynamically generated web sites

6.3 Technical Guidelines for Scheduling and Managing Web Sites   HTML |  PDF

6.3.1 Object-driven Approach

6.3.2 Event-driven Approach

6.3.3 Maintaining an Online Web Site Reproduction

6.4 Selection of Storage Media   HTML |  PDF

7.0 Web-based Publications   HTML |  PDF

7.1 Selecting Web–based Publications with Enduring Historical Value

7.2 Procedures for Notifying State Library of Web-based Publications

7.3 Using Dublin Core Metadata

8.0 Preserving Web-based Records with Enduring Historical Value   HTML |  PDF

8.1 Best Practices for Preserving Web-based Records with Enduring Historical Value

8.2 Requirements for Transferring Web-based Records with Enduring Historical Value to the State Archives

9.0 Bibliography   HTML |  PDF

Appendix A: Object Driven Approach Implementation Strategy 2   HTML |  PDF

Appendix B: Object Driven Approach Implementation Strategy 3   HTML |  PDF

Appendix C: Event Driven Approach Implementation Strategy   HTML |  PDF

Appendix D: Establishing an Online Reproduction of a Web Site Implementation Strategy   HTML |  PDF