Closing Out the Project and Project Payment

Project Completion Report
To conclude the CLG grant administration process, the project completion report is to be submitted 30 days after the project end date.

The project completion report briefly summarizes all work undertaken during in the grant project, identifies any difficulties encountered in completing the project, and describes how completion of the project assisted in addressing historic preservation needs in the community.

The financial statement provides a comparison of budgeted and actual expenses as listed in the Key Contract Elements, broken down by federal fiscal year. Submit signed time sheets, copies of receipts and payment documentation to support expenses claimed.

Grant Invoice
The grant recipient is to submit a signed CLG grant invoice to the OHPO grants manager requesting payment of the CLG grant for 60% of allowable project expenses, up to the grant award amount.

Covenant/Preservation Agreement
For a development or acquisition project, upon approval of the project completion report, the OHPO grants manager will develop a preservation agreement or covenant [dependent upon the cumulative amount of CLG funding for the property]. This document requires that the property owner maintain the property for a certain period. The preservation agreement is to be signed by the property owner and returned to the OHPO grants manager. If a covenant is needed, the document needs to be signed by the property owner and recorded with the deed of the property, and a copy of the executed document returned to the OHPO grants manager. Every two years during the term of the covenant, the property owner must submit a compliance form and photographs.

Covenant and Preservation Agreement

         2014 Covenant Compliance Form

         Model Covenant

         Model Preservation Agreement