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New Records Management Procedures

Learn how the passage of House Bill 153 by the 129th General Assembly changed the procedures for RC-1, RC-2 and RC-3 forms dated after September 29, 2011.

With the passage of House Bill 153 by the 129th General Assembly some changes were made to RC-1, RC-2, and RC-3 procedures for forms dated after September 29, 2011 by the local records commission.

The Ohio History Connection-LGRP will indicate on your Records Retention Schedule (RC-2) forms during the review process the records series which will require a Certificate of Records Disposal (RC-3) prior to disposal. We have a new RC-2 form with check-boxes for the Ohio History Connection-LGRP to mark.

Please include a brief description for each records series on your RC-2 forms so that we may more accurately determine which records series will require a RC-3 form. RC-3 forms will only be required for records series indicated by Ohio History Connection-LGRP on your RC-2 form. We suggest that your local records commission continues to document the disposal of all records series internally. We also suggest that you retain the the records documenting the disposals permanently.

After a One-Time Disposal of Obsolete Records (RC-1) has been reviewed by the Ohio History Connection-LGRP and approved by the Auditor of State, you will no longer be required to send in an RC-3 prior to disposal.

Please contact the Ohio History Connection-LGRP if you wish to dispose of a record that is more than 50 years old, even if the RC-2 does not require a RC-3. While the age of a record is not the only factor that determines historical value, in general, records that are 50 years old or older are more likely to have historical value.

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