State Archives
State Archives
State Archives

Local Government Records Program Publications and Forms

The manuals list common records series created by local governments. Your office may not create all of the records listed in the manuals. Likewise, you may create additional records not listed in the manuals or you may call a record series by a different name. Your office's retention schedules should be created in accordance with the records that your office creates. The records retention periods stated in the manuals are suggested retention periods only. Your local records commission may approve other retention periods. 

Manuals

NEW! County Suggested Retention Schedules

County Records Manual (May 2000)

Municipality Records Manual (January 2000)

Township Records Manual (June 2000)

Sample Library Records Retention Schedule (February 1999)

School Records Retention Schedule (2008)
The School Records Retention Schedule was created by the Auditor of State’s Office. A Word version can be downloaded here.

Forms
One-Time Disposal of Obsolete-Records (RC-1) {Instructions}
Word

PDF

Records Retention Schedule (RC-2) {Instructions}
Word

PDF

Certificate of Records Disposal (RC-3) {Instructions}
Word

PDF

Records Inventory Form
Word

PDF