Loans

Borrowing Objects or Documents from the Ohio History Connection

The Registrar’s office handles all loans of Society collections to other institutions, as well as loans from individuals and organizations to the Society. 

The Ohio History Connection has an active lending program, and loans of collections to other educational and cultural organizations for exhibits and research are encouraged. 

The Society will consider loan requests from peer organizations that can demonstrate professional standards of care, security, environmental control, and insurance. 

Loan Procedures

To initiate the loan process, borrowing institutions should fill out and submit the OHS Loan Request Form along with the facilities report from their institution.

Requests should be sent at least 4 months in advance to allow ample time for review and preparation of items.

Please note that standard loans are issued for 1 year terms which may renewable upon review by the Collections Management Team (CMT).

If the loan is approved, a copy of the certificate of insurance must be received by the Registrar’s office before any items can be transferred.

Fees

The Ohio History Connection requires a fee for outgoing loans of collections. Please see our Loan Fees Schedule

OHS Historical Site Resources

The Ohio History Connection has over 55 historic sites around the state and relies on the attention and cooperation of its managing site partner staff to help manage Society collections at these locations. 

When a collections object is moved to a new location at the site, or to the OHS collections storage facility, a Transfer Form is required to record this updated location information. 

A copy of the form should be returned to the Registrar’s office so that the location of the items can be updated in the collections management database. 

A Transfer form should also be filled out if the site staff is requesting an object be moved from the collections facility to the site.

All incoming and outgoing site loan requests are processed through the OHS Registrar's Office in Columbus in collaboration with site staff.

If site staff is contacted by institutions interested in borrowing collections held at sites, please refer them to the Registrar’s Office Loans web page.

Site staff interested in pursuing a loan of objects from individuals or institutions for exhibit at a site should contact the Registrar’s Office or fill out and submit a Loan Request Form.