Loan Application Form

Loan requests are reviewed on a monthly basis by the Collections Management Team. After review, you will receive notification from the Registrar’s Office. Submission of a loan request does not guarantee its approval. 

OHS institutes a loan fee for borrowing institutions. Please see our Loan Fees page. 

Loan requests should be sent at least 4 months in advance to allow ample time for review and preparation of items. Please fill out and submit this form to initiate the process.

Institution Name
Address Line 1
Address Line 2
Name, phone, and email of primary contact for loan:
Please check this box if you are an OHS site arranging a loan with another institution:
Purpose of Loan:
If the loan is for exhibit, please include the exhibit title:
Dates of Loan (please be sure to add time for dismantling, packing, and returning items):
Start Date:
End Date:
Transportation Method:
Please describe your institution's security system:
For non-OHS sites, please furnish a facilities report along with this request (you may email it to You may use the AAM standard facilities report form, or the OHS form can be sent to you upon request. LOAN REQUESTS WILL NOT BE CONSIDERED TO ORGANIZATIONS WHO DO NOT SUBMIT A FACILITIES REPORT.
OHS requires that proof of insurance be provided by borrowing institutions BEFORE loan material is transferred.
Please list the objects requested (you can also submit a list via