Indexed Public Records Requests

We encourage public visitation to the Research Room at the Ohio History Center in Columbus, but we realize that not everyone is able to come to us. Our staff can make copies from the government record collections that we hold when an exact citation is provided. This description of Indexed Public Record Copy Requests does not apply to Ohio Death Certificates December 20, 1908 through 1953 or a Boys and Girls Industrial Schools Copy Request.

What is needed to submit an Indexed Public Record Copy Request

An Indexed Public Record Copy Request requires specific information about who, what, where, and when an event happened that would have been documented by an Ohio government office. The exact citation to the event should have the following:
1. Full Name of the person documented by the record
2. Type of record
3. Year or Date that the event occurred
4. City or County in Ohio where the event occurred

Examples of types of Ohio government records that are commonly reviewed as indexed public record copy requests include: 

  • Birth, Death, Marriage, Will, or Estate Case Files submitted to Ohio’s Probate Courts

  • Military Roster Entries 

  • Veterans’ Grave Registration Entries 

  • Incarceration/Prison Records 

  • County Auditor Tax Records 

  • Naturalization Records 

  • Secretary of State Incorporation Records 

You can use the Online Collection Catalog to help determine if we hold the record collections of interest to your research.

Indexed Public Record Copy Request Fees

The base fee is $12.00 (plus tax for OH residents) per record request or name. The base fee includes up to 4 pages of copies (per record or item requested) plus the cost of a first class postage stamp. The charge for each additional page is $0.25. Copy requests must be PREPAID with checks or money order payable to the Ohio Historical Society. DO NOT SEND CASH. No refund will be provided for records that are searched but not found. Due to the number of requests received, please allow up to thirty (30) days for a response to your inquiry. We do not cash payment until we have finished processing the request.

You can submit your request on our Indexed Public Record Copy Request Order Form.

  • Indexed Public Records Request Form (MS WORD) (PDF)

Examples of indexed public record copy requests include:

  • Please send me the 1890 birth record of John Doe from Franklin County, Ohio.
  • Please copy the final naturalization record of John Doe from Hamilton County in 1899.
  • Please send me the 1872 record of admission to the Ohio Penitentiary for John Doe.

If there are any questions about using the Online Collection Catalog to find a public record or submitting an Indexed Public Record Copy Request, please contact the Ohio Historical Society's Archives/Library staff by e-mailor by telephone at 614-297-2510.

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